Microsoft Exchange Server - Guide to Avoid SPAM
Microsoft Exchange Server - Filtering Spam Effectively
By: George H. Biwit
The increase in the number of spam e-mails raise the need to monitor and eliminate unwanted messages - ensuring that the Microsoft Exchange system function properly
In todays business world, unwanted mail has emerged as the biggest evil that is cutting productivity and adding troubles. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. Spam is not an acronym, thus it doesn’t denote something. A spam e-mail is usually an e-mail with commercial content that is sent to thousands of recipients who never requested any kind of information from the person or organisation sending it.
Being bombarded with huge volum of unwanted e-mails with commercial content can cost businesses and individuals lots of resources and time while sorting and deleting unsolicited messages from the legitimate messages. This hinders an effective organisation and generates frustrated employees.
Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. In addition, businesses also face greater risk because spam e-mails can lead to harm to the systems that are difficult to repair, causing disorder, loss of work and money.
The only guard against the threat from spam is professional asistance ensuring complete security and protection. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. A spam filter for e-mail servers is typically an intelligent application that filters all new messages, finds spam on the basis of a chosen configuration and blocks all unwanted e-mails preventing them from passing all the way to the users inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.
Spam plugins can be a major help carrying out the filtering on an Exchange Server and avoiding malware e-mail. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of information and user downtime.
No anti-spam technology is perfect, periodically manual checking of all filtered messages by a network administrator is still needed to ensure that Exchange mail server is not blocking any legitimate e-mails.
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